Administrative Officer
DutiesThe physical worksite for this position is located in Alexandria, Virginia.This position is telework eligible per agency and business unit discretion/policy.This position is eligible for the selectee's preference of either:
Telework up to 5 days per weekwith a reporting requirement as needed with advance notification from management.Or, fully remote within 50 miles of the USPTO Alexandria, VA headquarters and the duty station is the authorized telework location (typically your home address), with a reporting requirement as needed with advance notification from management.If selected for an interview, applicants are encouraged to discuss telework options and eligibility specific to the position in which they applied with the hiring manager.This position is located in the Office of Public Engagement (OPE), Program Administration DivisionAs the Administrative Officer for the Program Administration Division, you will advise and assist OPE managers and employees on all administrative matters.We're looking for new team players to join our team!
This new and exciting role is for you if
You are looking forward to serving as the primary administrative liaison with senior personnel in other USPTO business units, e.g., Office of Administrative Services (OAS), Office of Human Resources (OHR), Office of the Chief Financial Officer (OCFO), and Office of the Chief Information Officer (OCIO), for cross-collaboration of ideas, services, products and personnel to improve and/or enhance customer service delivery and experience.
You are ready to prepare, review, analyze, and implement OPE's organizational standard operating procedures (SOP) in operational and administrative areas such as human capital, employee development, budget planning and execution, travel, telework, and space, property, and equipment management.
You are skilled to manage the preparation and execution of the annual operating plan for the OPE and monitors expenditures throughout the year to assure they are in accordance with budget authorizations and comply with applicable regulations.
You will thrive at planning, scheduling and carrying out Program Administration Division activities, including supervising and directing assigned staff; prepares input, and justifies assigned budget for assigned team activities; and exercises judgment to define and modify the programs to assure objectives are met. Requirements Conditions of EmploymentApplications will only be accepted from United States Citizens and Nationals.Your resume and question responses must demonstrate the job-related competencies.You must meet the definition of specialized experience.Required to pass a background investigation and fingerprint check.Must be registered for Selective Service, if applicable (www.sss.gov).If selected, you may be required to complete a one year probationary period.You must meet all qualification requirements upon the closing date of this announcement.Time-in-grade/band requirements must be met by the closing date of the announcement.Suitable for Federal Employment.If selected, you may be required to complete a one year new supervisory probationary period. Qualifications
You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. OPM Qualifications Standards are available at Administrative Officer Series 0341
Specialized Experienceis experience that has equipped applicants with the particular knowledge, skills and abilities to successfully perform the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level in the federal service. For this position, the next lower grade level is a GS-13.Specialized experience for this position includes:
Experience overseeing and evaluating program operations, in the areas of budget, human resources, information technology, procurement, property, records management, and/or corporate/government travel.Experience preparing detailed and summary budget, fiscal, and program operating plans for an organization. Experience providing technical assistance and direction to supervisors on budget controls and fundingExperience briefing senior leadership members and executives on an organization's routine and administrative matters.Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.Education
Education cannot be substituted for experience for this position.
Additional informationIf you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System. If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information.
This is a Non-Bargaining Unit position.
This is a Public Trust position and has a risk level designation of Moderate.
Background Investigation - If selected for this position, you may be required to complete a Declaration for Federal Employment (OF-306), which includes a fingerprint and credit check, to determine your suitability for Federal employment and to authorize a background investigation.
The USPTO participates in E-Verify. For more information on E-Verify, please visit the Department of Homeland Security Website.
Supervisory Probationary Period- If selected, you may be required to complete an initial one-year supervisory probationary period.
All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choice.
Relocation Expenses are not authorized and will not be paid.
CTAP candidates will be eligible for selection priority if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a well qualified rating of 85 out of 100. Information about CTAP eligibility is on the Office of Personnel Management's Career Transition Resources website at:
OPM CTAP/ICTAP.
CTAP documentation requirements are listed in the 'Required Documents' section of this announcement.More than one selection may be made from this announcement if additional identical vacancies in the same title, series, grade, and unit occur within 90 days from the date the certificate was issued.
All application materials become the property of the United States Patent and Trademark Office.
USPTO Job Applicants requiring reasonable accommodation for any part of the application and hiring process should request accommodation(s) from the USPTO at .The United States Patent and Trademark Office is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, retaliation, parental status, military service, or other non-merit factors. If you believe that you have been discriminated against and would like to file an EEO complaint, you must do so within 45 days of the date of the alleged discriminatory act. Claims of employment discrimination must be submitted to the attention of the USPTO's Office of Equal Employment Opportunity & Diversity via email (oeeod@uspto.gov) or phone (571-272-8292). Help
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefitsEligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the qualifications above.
Your resume, optional cover letter and supporting documentation will be reviewed to determine if you meet the minimum qualification requirements for the position. All applicants who meet the minimum qualification requirements, as defined in the job opportunity announcement, will be referred for selection consideration. Preference eligibles are encouraged to submit their supporting documentation (DD-214 stating disposition of discharge or character of service, VA letter, SF-15, etc.).Your resume will be evaluated based on evidence of your ability to demonstrate possession of any specialized experience and how well your background and experience relates to the self-assessment questions in the job announcement. Responses to job questions that are not fully supported by the information in your resume may result in adjustments to your rating. Any experience claimed in a cover letter should be substantiated by information contained in your resume. A HR Representative will validate the qualifications of those candidates eligible to be referred to the hiring official.The scored occupational questionnaire will evaluate you on the following competencies; please do not provide a separate written response. Administrative ManagementAnalysisBudget EvaluationLeadershipOral and Written communication
Your responses to the self-assessment questions serve as the basis for your initial rating. You will receive a numerical score based on your responses to these questions. Next, your responses will be evaluated by a Human Resources Specialist and/or a subject matter expert against the information provided in your resume and optional cover letter. Your resume must support your answers to the self-assessment questions, or your score may be adjusted or lowered accordingly which may affect your overall final rating. The best qualified candidates will be identified for referral to the hiring manager and may be invited for an interview. If referred all relevant documents submitted with your application package will be forwarded to the selecting official, due weight shall be given to performance appraisals and awards in accordance with 5 CFR 335.103(b)(3), during the interview/selection process conducted by the hiring manager. Falsifying your background, education, and/or experience is cause for not hiring you or for changing your scored responses to questions you've answered, which may affect your overall final score.
Please click the link below to review the Assessment Questionnaire.
If you are invited for an interview, you may be asked to bring a copy of your most recent performance appraisal.
Please note that a complete application is required for consideration. (Please review the Required Documents section of this job announcement to see what must be included in a complete application).Estimated Salary: $20 to $28 per hour based on qualifications.
Telework up to 5 days per weekwith a reporting requirement as needed with advance notification from management.Or, fully remote within 50 miles of the USPTO Alexandria, VA headquarters and the duty station is the authorized telework location (typically your home address), with a reporting requirement as needed with advance notification from management.If selected for an interview, applicants are encouraged to discuss telework options and eligibility specific to the position in which they applied with the hiring manager.This position is located in the Office of Public Engagement (OPE), Program Administration DivisionAs the Administrative Officer for the Program Administration Division, you will advise and assist OPE managers and employees on all administrative matters.We're looking for new team players to join our team!
This new and exciting role is for you if
You are looking forward to serving as the primary administrative liaison with senior personnel in other USPTO business units, e.g., Office of Administrative Services (OAS), Office of Human Resources (OHR), Office of the Chief Financial Officer (OCFO), and Office of the Chief Information Officer (OCIO), for cross-collaboration of ideas, services, products and personnel to improve and/or enhance customer service delivery and experience.
You are ready to prepare, review, analyze, and implement OPE's organizational standard operating procedures (SOP) in operational and administrative areas such as human capital, employee development, budget planning and execution, travel, telework, and space, property, and equipment management.
You are skilled to manage the preparation and execution of the annual operating plan for the OPE and monitors expenditures throughout the year to assure they are in accordance with budget authorizations and comply with applicable regulations.
You will thrive at planning, scheduling and carrying out Program Administration Division activities, including supervising and directing assigned staff; prepares input, and justifies assigned budget for assigned team activities; and exercises judgment to define and modify the programs to assure objectives are met. Requirements Conditions of EmploymentApplications will only be accepted from United States Citizens and Nationals.Your resume and question responses must demonstrate the job-related competencies.You must meet the definition of specialized experience.Required to pass a background investigation and fingerprint check.Must be registered for Selective Service, if applicable (www.sss.gov).If selected, you may be required to complete a one year probationary period.You must meet all qualification requirements upon the closing date of this announcement.Time-in-grade/band requirements must be met by the closing date of the announcement.Suitable for Federal Employment.If selected, you may be required to complete a one year new supervisory probationary period. Qualifications
You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. OPM Qualifications Standards are available at Administrative Officer Series 0341
Specialized Experienceis experience that has equipped applicants with the particular knowledge, skills and abilities to successfully perform the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level in the federal service. For this position, the next lower grade level is a GS-13.Specialized experience for this position includes:
Experience overseeing and evaluating program operations, in the areas of budget, human resources, information technology, procurement, property, records management, and/or corporate/government travel.Experience preparing detailed and summary budget, fiscal, and program operating plans for an organization. Experience providing technical assistance and direction to supervisors on budget controls and fundingExperience briefing senior leadership members and executives on an organization's routine and administrative matters.Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.Education
Education cannot be substituted for experience for this position.
Additional informationIf you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System. If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information.
This is a Non-Bargaining Unit position.
This is a Public Trust position and has a risk level designation of Moderate.
Background Investigation - If selected for this position, you may be required to complete a Declaration for Federal Employment (OF-306), which includes a fingerprint and credit check, to determine your suitability for Federal employment and to authorize a background investigation.
The USPTO participates in E-Verify. For more information on E-Verify, please visit the Department of Homeland Security Website.
Supervisory Probationary Period- If selected, you may be required to complete an initial one-year supervisory probationary period.
All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choice.
Relocation Expenses are not authorized and will not be paid.
CTAP candidates will be eligible for selection priority if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a well qualified rating of 85 out of 100. Information about CTAP eligibility is on the Office of Personnel Management's Career Transition Resources website at:
OPM CTAP/ICTAP.
CTAP documentation requirements are listed in the 'Required Documents' section of this announcement.More than one selection may be made from this announcement if additional identical vacancies in the same title, series, grade, and unit occur within 90 days from the date the certificate was issued.
All application materials become the property of the United States Patent and Trademark Office.
USPTO Job Applicants requiring reasonable accommodation for any part of the application and hiring process should request accommodation(s) from the USPTO at .The United States Patent and Trademark Office is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, retaliation, parental status, military service, or other non-merit factors. If you believe that you have been discriminated against and would like to file an EEO complaint, you must do so within 45 days of the date of the alleged discriminatory act. Claims of employment discrimination must be submitted to the attention of the USPTO's Office of Equal Employment Opportunity & Diversity via email (oeeod@uspto.gov) or phone (571-272-8292). Help
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefitsEligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the qualifications above.
Your resume, optional cover letter and supporting documentation will be reviewed to determine if you meet the minimum qualification requirements for the position. All applicants who meet the minimum qualification requirements, as defined in the job opportunity announcement, will be referred for selection consideration. Preference eligibles are encouraged to submit their supporting documentation (DD-214 stating disposition of discharge or character of service, VA letter, SF-15, etc.).Your resume will be evaluated based on evidence of your ability to demonstrate possession of any specialized experience and how well your background and experience relates to the self-assessment questions in the job announcement. Responses to job questions that are not fully supported by the information in your resume may result in adjustments to your rating. Any experience claimed in a cover letter should be substantiated by information contained in your resume. A HR Representative will validate the qualifications of those candidates eligible to be referred to the hiring official.The scored occupational questionnaire will evaluate you on the following competencies; please do not provide a separate written response. Administrative ManagementAnalysisBudget EvaluationLeadershipOral and Written communication
Your responses to the self-assessment questions serve as the basis for your initial rating. You will receive a numerical score based on your responses to these questions. Next, your responses will be evaluated by a Human Resources Specialist and/or a subject matter expert against the information provided in your resume and optional cover letter. Your resume must support your answers to the self-assessment questions, or your score may be adjusted or lowered accordingly which may affect your overall final rating. The best qualified candidates will be identified for referral to the hiring manager and may be invited for an interview. If referred all relevant documents submitted with your application package will be forwarded to the selecting official, due weight shall be given to performance appraisals and awards in accordance with 5 CFR 335.103(b)(3), during the interview/selection process conducted by the hiring manager. Falsifying your background, education, and/or experience is cause for not hiring you or for changing your scored responses to questions you've answered, which may affect your overall final score.
Please click the link below to review the Assessment Questionnaire.
If you are invited for an interview, you may be asked to bring a copy of your most recent performance appraisal.
Please note that a complete application is required for consideration. (Please review the Required Documents section of this job announcement to see what must be included in a complete application).Estimated Salary: $20 to $28 per hour based on qualifications.
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