Legal Billing Specialist-Team Lead

Company Name:
Jones Networking
DEPARTMENT: Accounting
JOB TITLE: Legal Billing Specialist/Team Lead
REPORTS TO: Accounting Department Supervisor
SUMMARY: This position manages the day to day operations of the billing staff. This includes training, mentoring, assigning work and confirming deadlines are being met. This role is responsible for completing monthly billing, including posting electronic debit notes to various websites, and compiling data to confirm necessary procedures are being followed. Responsible for answering billing questions from attorneys, staff, and clients and will prepare reports as necessary. Implement and maintain client discounts and special rates. The Billing Specialist will assist with any billing activity for which a backlog occurs and act as a liaison between the billers and senior level management.
Daily Responsibilities:
" Prepare, distribute, edit, and finalize monthly bills
" Download bills to various electronic billing websites
" Communicate with clients and collectors concerning electronic billing matter set-up
" Revise or write-off debit notes as requested by the attorneys or collectors
" Review WIP letters and debit notes
" Reconcile monthly attorney credit reports
" Create custom CMS bill formats
" Compile client billing reports using the CMS report writer and MS Excel
" Review billing production spreadsheets
" Prepare billing bump reports
" Analyze special client fees and create new fee codes and attorney credit parameters; distribute information to necessary personnel
" Activate new electronic billing parameters per client requests
" Determine and arrange needed coverage of responsibilities during a billing employee's leave
" Monitor billers' workflow, deadlines and ongoing priorities
" Assist billers with all aspects of the billing process when/if there is a backlog
Qualifications Summary:
" Advanced proficiency working within the CMS Open/Aderant Accounting System
" Experience working for a law firm preferred
" Proficiency working with Microsoft Office programs
" Advanced ability to troubleshoot and problem solve, with respect to both software and procedural issues
" Ability to communicate effectively to instruct/train staff members
" Advanced proficiency in compiling, analyzing and reporting data as needed
" High level of professionalism; strong communication skills
" Respond professionally and fully to internal and external reporting requests
" Keep supervisor and staff informed about workloads, issues, etc.
Expectations of Employee:
" Adheres to Firm's Policies and Procedures
" Acts as a role model
" Maintains a positive and respectful attitude
" Communicates regularly with supervisor about Department issues
" Demonstrates flexible and efficient time management and ability to prioritize workload
" Consistently reports to work on time
" Meets Department/Firm productivity standards
Direct hire. Excellent benefits offered. Metro accessible in Old Town Alexandria. Approximately 70,000-75,000 annually.

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